FRONT OFFICE MANAGER/RECEPTIONIST

Our boutique financial advisory firm is looking for a dedicated Front Office Manager/Receptionist to be the warm and friendly voice and face of Adell, Harriman & Carpenter. When our clients walk into our office, we want them to be greeted with a welcoming, smiling face and a helping hand.

This candidate will also oversee general office management tasks in the reception and conference room, work room, and kitchen/break areas.  This will require excellent communication and multitasking skills, a positive attitude and a strong work ethic.

Responsibilities

  • Greet clients as soon as they arrive and direct them appropriately; provide beverages to clients
  • Answer the phone in a timely manner, take messages and/or direct calls to the correct offices/person; schedule and confirm appointments and maintain shared calendars
  • Interface with clients as needed
  • Coordinate conference room schedule
  • Coordinate communications with the building management
  • Manage security and telecommunication system
  • Carry out all administrative duties to enable smooth running of the office
  • Oversee incoming and outgoing mail; assist with mass mailouts
  • Resolve office-related matters and respond to requests or issues, including equipment, office space, kitchen, and plants
  • Keep a safe and welcoming reception area
  • Oversee outside vendor relationships (FedEx, UPS, building security, water delivery, etc.)
  • File and maintain vendor and corporate records
  • Maintain the work room by monitoring and ordering office supplies, stocking the printers/fax with paper, and ordering new stationary, furniture, appliances and electronics as required
  • Maintain the office kitchen area by making sure supplies are ordered/filled

Qualifications

  • High School or GED required, 4-year bachelor preferred or equivalent experience
  • 3+ years as an Office Manager and Receptionist or Administrative Assistant
  • Proficient with MS Office
  • Exceptional customer service skills and professional phone manner
  • Detail oriented
  • Able to lift up to 20 lbs.

Job Type:  Full-time, Monday- Friday (8:30 AM- 5:00 PM)

Benefits:

  • 401(k)
  • Health and Dental insurance
  • Paid time off

For inquiries, please email info@ahcinvest.com